Official Rules / Terms & Conditions

Backyard Responders Party Rentals Charitable Giveaway (2026)

NO PURCHASE OR DONATION NECESSARY TO ENTER OR WIN. A purchase or donation will not increase your chances of winning. Donations, tagging friends, and sharing are optional and not required for eligibility. Void where prohibited.

1) Sponsor, Administrator, and Defined Terms

Sponsor & Administrator: Backyard Responders Party Rentals (the “Sponsor”), 660 Cleo Dr, Lancaster, KY 40444. Sponsor is responsible for administering the promotion and fulfilling the Prize (as defined below).

For purposes of these Official Rules, the following definitions apply:

  • “Participant” means any person who interacts with or submits information related to the promotion.
  • “Entrant” means an eligible Participant who submits an Entry (as defined below) during the Promotion Period.
  • “Winner” means the Entrant who is selected in the drawing and confirmed as eligible and compliant with these Official Rules.
  • “Prize” means (i) the Residential Prize if the Winner is selected from the Residential Entry Pool, or (ii) the Commercial Prize if the Winner is selected from the Commercial Entry Pool, as described in Section 4.
  • “Promotion Period” means January 1, 2026 through December 1, 2026 (Eastern Time).
  • “Entry Pool” means either the Residential Entry Pool or the Commercial Entry Pool, as described in Section 9.
  • “Entry” means a completed entry submitted by one of the permitted methods in Section 2, received and accepted by Sponsor during the Promotion Period.
  • “Verified” (if referenced by Sponsor in communications) means Sponsor has confirmed completion of optional verification steps; Verified status does not affect eligibility or odds of winning.

2) No Purchase Necessary; Entry Methods; AMOE; Optional Actions; Odds

No purchase or donation is necessary to enter or win. Donations, tagging friends, and sharing on social media (including Facebook and Instagram) are optional and do not affect eligibility or odds of winning.

A) Standard Entry (Online Form)

Required step to enter: Complete Sponsor’s official entry form during the Promotion Period, provide accurate contact information, and select one (1) Entry Pool (Residential or Commercial). Entries must be complete to be eligible.

B) Alternate Method of Entry (AMOE) – Free Entry

To enter for free without donating and without completing any optional social steps, send an email during the Promotion Period to info@backyardresponders.com with the subject line “Giveaway AMOE Entry 2026” and include: (i) full name, (ii) phone number, (iii) email address, (iv) selected Entry Pool (Residential or Commercial), and (v) event county from the Eligible County list in Section 3. AMOE Entries have an equal opportunity to win as all other Entries.

C) Optional Mission Support (Not Required; No Effect on Odds)

Sponsor may invite Entrants to support the mission of bringing Christmas to local children by sharing the giveaway (Facebook, Instagram, and word of mouth) and/or donating to the Lexington Fire Department Fraternal Order of Firefighters (F.O.F.) Toy Program. These actions are optional and do not increase chances of winning.

Optional donation details (if Entrant chooses to donate): Donations are made directly through the Beneficiary’s official donation page at lfdfof.org/donate/. Sponsor does not collect, hold, handle, or process donations. If donating, Entrant may use either “Donate to Firefighter’s Toy Program” or “Donate to the F.O.F.’s Shop with a Firefighter Program.” Suggested donation minimums (optional): Residential $10+; Commercial $25+. If donating, Entrant may include “Backyard Responders” in donation notes so the impact can be tracked (optional).

Odds: Odds of winning depend on the total number of eligible Entries received across both Entry Pools.

3) Eligibility / Qualifications

  • Age: Must be eighteen (18) years of age or older at the time of Entry.
  • Event Location Requirement: The Prize event location must be within the following Kentucky counties: Fayette, Jessamine, Mercer, Garrard, Madison, Lincoln, or Boyle (the “Eligible Counties”).
  • Entry Pool Selection: Entrant must select either Residential or Commercial at entry. Sponsor may disqualify Entries that attempt to enter both pools using different identities or contact information.
  • Residential Pool Restriction: Residential Prize redemption is valid only for a private event at a personal residence and is not valid for apartments, HOA common areas, parks, shared community spaces, or public venues.
  • Commercial Pool Restriction: Commercial Prize redemption is valid only for a business, church, school, or organization at an approved event site with required permissions.
  • Disqualifiers: Employees of Sponsor and their immediate family members and household members are not eligible. “Immediate family” includes spouse, parent, legal guardian, child, sibling, and each of their respective spouses. “Household members” means persons who reside in the same dwelling as the employee, whether related or not.
  • Compliance: Entrants and Winner must comply with these Official Rules, Sponsor’s safety rules, and all manufacturer safety rules/limits for the equipment provided. Failure to comply may result in disqualification or forfeiture.

4) Prize Description; No Cash Value; Pool-Specific Limitation

One (1) Winner total will be selected as described in Section 9. The Winner will receive the Prize corresponding to the Entry Pool from which the Winner is selected.

Residential Entry Pool Prize (Awarded Only if Winner Is Drawn From Residential Pool)

  • Prize: Ladder 1 Chief Package weekend rental
  • Stated Value: $649.99
  • Use Restriction: Valid only for a private residential event at a personal residence; not valid for apartments, HOA common areas, parks, shared community spaces, or public venues.

Commercial Entry Pool Prize (Awarded Only if Winner Is Drawn From Commercial Pool)

  • Prize: Lights and Sirens Package up to five (5) hours
  • Stated Value: $1,499
  • Use Restriction: Valid for businesses, churches, schools, and organizations at an approved event location with proper permissions.

Important Pool Constraint: If the Winner is selected from the Residential Entry Pool, the Winner will receive only the Residential Prize and may not substitute, convert, or apply the Residential Prize toward the Commercial Prize or any commercial or public-venue booking. If the Winner is selected from the Commercial Entry Pool, the Winner will receive only the Commercial Prize and may not substitute, convert, or apply the Commercial Prize toward the Residential Prize or any residential-only booking restriction.

No cash value. No cash alternative, refund, or monetary payout. Prize is non-transferable and may not be sold, assigned, or substituted by the Winner. Sponsor reserves the right, in its sole discretion, to substitute a prize of equal or greater value if the stated Prize becomes unavailable due to inventory, safety, operational, or other reasons beyond Sponsor’s reasonable control.

5) Redemption; Booking Deadline; Forfeiture; Availability; Weather Reschedule

Claim and Booking Deadline: The Winner must claim the Prize and select an event date no later than January 10, 2027 (the “Booking Deadline”). If the Winner does not claim the Prize by the Booking Deadline, is unreachable after reasonable attempts, fails to provide requested verification, or is otherwise ineligible, the Winner may be disqualified and the Prize forfeited, and Sponsor may select an alternate Winner (as defined in Section 9).

Scheduling and Availability: All Prize redemptions are subject to inventory availability, delivery routing, and operational capacity. Peak dates may be limited. Sponsor reserves the right to designate blackout dates for operational reasons; as of the posting date of these Official Rules, no blackout dates are published. Sponsor will confirm availability during booking.

Weather Reschedule: If weather or site conditions do not permit safe setup or operation, Sponsor will work with the Winner to reschedule consistent with Sponsor’s weather policy (see Section 8). Sponsor’s safety determination is final. Equipment availability is not guaranteed for the rescheduled date and substitutions of comparable value may be required.

6) Location; Setup; Surface Requirements; Power; Permissions; Additional Fees

Primary Intended Setup: The Prize is intended for residential grass setup with ground stakes. Ground stakes are mandatory where permitted and feasible, unless Sponsor approves an alternative anchoring method in writing.

Power Requirement: A power source must be within seventy-five (75) feet of the setup area. Sponsor provides the power cord used for standard setup. Winner is responsible for providing a safe, working electrical outlet and ensuring it remains available during the rental.

Site Requirements (Winner Responsibility): Winner must provide a safe, clear, accessible setup area that meets all Sponsor requirements, including (without limitation):

  • Adequate clear space for equipment footprint and safe use zone;
  • Safe access for delivery and setup;
  • Free of overhead hazards (trees, branches, rooflines, power lines, overhangs);
  • Free of underground hazards/utilities (sprinklers, septic, electrical, gas, water lines) and other obstructions;
  • Suitable surface condition for safe anchoring and operation;
  • Compliance with all local rules, property rules, and venue requirements.

Right to Refuse Unsafe Sites: Sponsor reserves the right to approve or deny an event site and to refuse setup where safety, access, surface, power, anchoring, weather, or operational requirements cannot be met.

Hard Surfaces / Special Anchoring / Indoor Setups: If stakes cannot be used or the site is turf, asphalt, concrete, indoor flooring, pavers, sand, or other non-stake surfaces, Sponsor may require sandbags, water barrels, specialty anchors, additional equipment, or additional labor. Additional fees may apply if required beyond what is included in the Prize package. Any required alternative anchoring or special setup is subject to Sponsor approval and availability.

Permissions, Permits, and Site Authority: Winner is solely responsible for obtaining and maintaining any necessary permissions, permits, and approvals to use the event site. If the Winner is selected from the Commercial Entry Pool, the Winner must have verifiable permission from the property owner/authority and must provide proof upon request.

7) Safety; Adult Supervision; Right to Refuse / Remove / Terminate

No attendants included. Sponsor does not provide attendants to supervise, monitor, or operate equipment during use. Winner is responsible for providing active adult supervision (18+) at all times while equipment is in use and for ensuring all users follow rules.

Winner must comply with all equipment rules, including manufacturer age/height/weight limits, occupancy limits, and safe behavior rules (no flips, rough play, climbing on exterior, etc.), and any Sponsor-specific safety instructions provided at delivery/setup.

Right to Refuse / Remove / Terminate: Sponsor may refuse setup, remove equipment, stop use, and/or terminate the rental without liability (and without obligation to provide the Prize on that date) if Sponsor determines, in its sole discretion, that conditions are unsafe or noncompliant, including without limitation: unsafe weather, unsuitable surface, inadequate anchoring, power issues, insufficient space, lack of supervision, misuse, rule violations, threatening conduct, or unsafe crowding. Winner is responsible for participant behavior and site conditions.

8) Weather Policy Integration (Controlling)

Sponsor’s existing weather and cancellation policy applies and is incorporated herein by reference as controlling. If there is any conflict between these Official Rules and Sponsor’s weather/cancellation policy, Sponsor’s weather/cancellation policy will govern. Sponsor’s safety judgment regarding weather and operating conditions is final. Weather & cancellation policy: https://backyardresponders.com/faqs/.

9) Winner Selection; Two Entry Pools; One Overall Winner; Notification; Verification

Entry Pools: There are two separate Entry Pools: (1) the Residential Entry Pool and (2) the Commercial Entry Pool. Entrants must select one Entry Pool at entry.

One Overall Winner: Sponsor will conduct one (1) drawing event on or about December 15, 2026 and will select one (1) potential Winner total. Sponsor will first randomly select which Entry Pool will be used for the drawing (Residential or Commercial), and then randomly select one (1) potential Winner from eligible Entries within that selected Entry Pool. The Winner will receive the Prize corresponding to the Entry Pool from which they are drawn.

Notification Methods: Sponsor will attempt to contact the potential Winner using the contact information provided in the Entry, including by email and phone, and may also use text message where a mobile number is provided. Sponsor’s primary email for promotion communications is info@backyardresponders.com and primary phone is (859) 965-0752.

Response Window: The potential Winner must respond within seventy-two (72) hours of Sponsor’s first notification attempt. If the potential Winner fails to respond within the response window, is found ineligible, cannot complete verification, or otherwise does not comply with these Official Rules, Sponsor may disqualify the potential Winner and select an alternate Winner by repeating the drawing process described above.

Verification: Sponsor may require proof of identity, age, eligibility, event county, and (if applicable) proof of site permission. Sponsor may also require the Winner to sign Sponsor’s standard rental agreement and a standard eligibility/liability/publicity release as a condition of prize redemption, to the extent permitted by law.

10) Publicity Release (Optional/Conditional)

Unless prohibited by law, Winner grants Sponsor permission to use Winner’s first name and last initial, city, and general prize redemption information for promotional purposes without additional compensation. If Winner voluntarily provides event photos or videos (or consents to Sponsor capturing them), Winner grants Sponsor the right to use such materials for marketing and advertising without additional compensation, unless prohibited by law. Winner may revoke optional photo/video permission by written request prior to publication, where feasible, by emailing info@backyardresponders.com.

11) Liability; Assumption of Risk; Indemnification

Assumption of Risk: Inflatables and event equipment involve inherent risks, including risk of injury. By entering and/or accepting a Prize, Entrant/Winner acknowledges and assumes all risks associated with participation and/or use of the Prize, including risks arising from participant behavior, supervision, site conditions, weather, and misuse.

Limitation of Liability: To the fullest extent permitted by Kentucky and federal law, Sponsor (and its owners, officers, employees, and agents) shall not be liable for any indirect, incidental, consequential, special, exemplary, or punitive damages; lost profits; or any damages arising out of or related to the Giveaway, entry, Winner selection, Prize acceptance, Prize use, or inability to use the Prize, even if advised of the possibility of such damages. Sponsor’s total liability for any claim shall not exceed the lesser of the stated Prize value applicable to the Winner or $100, to the extent permitted by law. Some jurisdictions do not allow limitations on certain damages; these limitations apply to the maximum extent permitted.

Release: By entering, Entrant releases Sponsor and the Beneficiary from claims arising from participation in the Giveaway and Prize use, except where prohibited by law.

Indemnification: Entrant/Winner agrees to defend, indemnify, and hold harmless Sponsor and its owners, officers, employees, and agents from any claims, demands, actions, liabilities, losses, damages, costs, and expenses (including reasonable attorneys’ fees) arising out of or related to: (i) site conditions, (ii) inadequate supervision, (iii) misuse or rule violations, (iv) injuries to participants or third parties, (v) property damage, (vi) failure to obtain permissions/permits, or (vii) any breach of these Official Rules.

12) Disputes; Governing Law; Venue

Governing Law: These Official Rules and the Giveaway are governed by the laws of the Commonwealth of Kentucky, without regard to conflict of laws principles.

Venue and Jurisdiction: Any dispute arising out of or relating to the Giveaway shall be brought exclusively in the state or federal courts located in Garrard County, Kentucky, and the parties consent to personal jurisdiction and venue in such courts.

13) Privacy

Sponsor will use Entrant information to administer the Giveaway (including contacting Winner), to verify eligibility, and for Sponsor marketing communications consistent with Sponsor’s practices. Sponsor does not sell Entrant personal information. Sponsor’s Privacy Policy is available at: https://backyardresponders.com/privacy-policy/.

14) General Conditions

  • Void Where Prohibited: The Giveaway is void where prohibited or restricted by law.
  • Modification / Suspension / Termination: Sponsor reserves the right to cancel, modify, suspend, or terminate the Giveaway if fraud, technical failures, administrative errors, or any other factor impairs the integrity or proper functioning of the Giveaway, as determined by Sponsor in its sole discretion.
  • Force Majeure: Sponsor is not responsible for delays or failures due to events beyond Sponsor’s reasonable control (including severe weather, road closures, equipment failure, supply chain issues, emergencies, governmental orders, or acts of God). Sponsor may reschedule, substitute, or award the Prize in a manner consistent with these Official Rules.
  • Entry Integrity: Sponsor may disqualify any Entry that is incomplete, false, fraudulent, manipulated, submitted by automated means, or otherwise not in compliance with these Official Rules.
  • Severability: If any provision is held invalid or unenforceable, the remaining provisions remain in full force and effect.
  • Waiver: Sponsor’s failure to enforce any provision shall not constitute a waiver of that provision.
  • Entire Agreement: These Official Rules constitute the entire agreement regarding the Giveaway and supersede all prior or contemporaneous communications relating to the Giveaway.
  • Headings: Headings are for convenience only and do not affect interpretation.

15) Beneficiary and Platform Disclaimers

Beneficiary Disclaimer: This promotion encourages charitable support of the Lexington Fire Department Fraternal Order of Firefighters (F.O.F.) Toy Program. If a Participant chooses to donate, donations are made directly to the Beneficiary through its official donation page at lfdfof.org/donate/. Sponsor does not receive or process donations.

Social Platform Disclaimer: This Giveaway is in no way sponsored, endorsed, administered by, or associated with Facebook or Instagram.

Questions: Contact Sponsor at info@backyardresponders.com or call (859) 965-0752.